One-Month Notice Resignation Letter Examples & How-To Guide

When resigning from a company there are times that a one-month resignation notice is necessary. A longer notice has a lot to do with your role and responsibilities.  It is not uncommon for those in higher executive positions to give a one-month notice instead of two weeks. The company you work for may require a month notice that you are leaving.  In addition, a one-month resignation notice may be notated in your employment contract if you signed one during your onboarding.

What is a one-month notice resignation letter?

A one-month notice resignation letter is a document that an employee gives to their supervisor and Human Resources announcing their intent to leave the company at the end of a one-month time.  This is particularly helpful for those in higher executive positions.

What to say in a one-month notice resignation letter?

When it comes to drafting your one-month notice resignation letter, plan out what you want to say.  It Is essential to be clear, concise, professional, and formal.  Here are some things to keep in mind when drafting your letter:

  • Show your appreciation for your time with the company
  • Explain any open projects with any next steps your supervisor may need to know about

How should you organize your one-month notice resignation letter?

When formatting your two weeks’ notice resignation letter, be sure to include the following items:

  • Header

The header should include the date of the letter, the company name, your supervisor’s name and title, company address, and your supervisor’s email address.

  • Salutation

You should address the resignation letter to your supervisor.  Here are two examples of what the salutation should look like:

  • First Paragraph

In the first paragraph let your supervisor know that you are resigning as of the effective date, which will be one-month from the date of the letter.

  • Second Paragraph 

It is suggested to have a second paragraph when giving a one-month resignation notice. Be sure to offer any information or next steps to make it an easier transition for everyone involved.

  • Closing Salutation and Signature Block

Common closings to a resignation letter include Sincerely, Best regards, Best wishes, Warm regards, or Respectfully.  Leave a space to sign your name and under that should be your typed name and contact information.

Best Practices to Follow

There are always best practices you should follow in order to make the transition better for both you and your supervisor.  Here are a few suggestions:

  • DO give your employer at least a one month notice if it is in your employment contract that you signed when joining the company, if applicable. You may also want to look in the employee handbook to see if anything is notated there as well.
  • DO express gratitude for the opportunity to work with your supervisor, as well as the company.
  • DO try to meet with your supervisor in person to present him or her with the letter.
  • DO give a reason in your resignation notice if it involves a move out of state, retirement, or other life change.

 

  • DON’T apologize for resigning.
  • DON’T forget to include the position you are resigning from as well as the effective date.
  • DON’T criticize the company or your supervisor.
  • DON’T forget to create a list of your open and ongoing projects for your supervisor so he or she will know the overall status of each one.

One-Month Notice Resignation Letter Examples

Sample One-Month Resignation Letters

Sample 1 – Simple and to the point

This is an example of a one-month notice resignation letter that is simple and to the point, which a show of gratitude.  It is the most popular form to use when leaving a company. In addition, be sure to offer to help with the transition.


June 1, 2022

Mr. John Smith

Executive Director

Acme Corporation

1234 Main Street

Atlanta, GA 30329

Dear Mr. Smith,

Please accept this letter as my formal notice of resignation from my role of Accountant with Acme Corporation.  My last day of employment will be 30 days from now, on June 30, 2022.

I want to try and make this a smooth transition so please let me know what I can do to help.

I have enjoyed working with you and being a team member and wish you the best.

Respectfully,

Emily Miller

cc:  Human Resources


Sample 2 – Clear and concise when notifying your supervisor that you are moving out of state

This is an example of a one-month notice resignation letter that you can give to your supervisor if you are resigning from your position due to a move out of state. This is a common reason for people to resign from their jobs.


June 1, 2022

Mr. John Smith

Executive Director

Acme Corporation

1234 Main Street

Atlanta, GA 30329

Dear Mr. Smith,

Please accept this letter as my notice of resignation as Accountant for Acme Corporation. My last day of employment will be 30 days from today on June 30, 2022.

Please let me know if there is anything I can do to help make the transition go smoothly.  I am grateful that I had this opportunity and I wish you all the best.

Respectfully,

Emily Miller

cc:  Human Resources


Conclusion

When you give your supervisor a one-month notice of resignation it will give him or her enough time to find someone to take your place. In addition, if someone is hired quickly then you might be able to train him or her. It can also give you a chance to finish up on any big projects you might have.  This helps with the transition because you can introduce the new employee to clients or customers, which will ease the transition.

Leave a Comment